Accounts Payable (AP) – Job Description

Job Title:

Accounts Payable Executive / Specialist

Department:

Finance & Accounting

Reports To:

Finance Manager / Accounts Manager

Job Summary:

The Accounts Payable professional is responsible for managing outgoing financial transactions, ensuring accurate and timely processing of invoices, maintaining vendor relationships, and supporting overall financial operations.

Key Responsibilities:

• Process and verify vendor invoices, ensuring accuracy and proper approval

• Match invoices with purchase orders and delivery receipts (3-way matching)

• Prepare and process payments (checks, bank transfers, online payments)

• Maintain and update vendor records and contact details

• Reconcile vendor statements and resolve discrepancies

• Monitor accounts to ensure payments are up to date

• Assist in month-end closing activities and reporting

• Ensure compliance with company policies and financial regulations

• Handle employee expense reimbursements

• Support audits by providing required documentation

Required Skills & Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field

• Proven experience in accounts payable or similar role

• Strong knowledge of accounting principles

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle Financials)

• Excellent attention to detail and accuracy

• Strong organizational and time management skills

• Good communication and problem-solving abilities

• Proficiency in Microsoft Excel

Preferred Qualifications:

• Experience with ERP systems

• Knowledge of tax regulations (GST/VAT, depending on country)

• Certification in accounting (optional)